Vote Online Inc. (“Vote Online,” “we,” “us,” or “our”) uses cookies and similar tracking technologies on our website at vote.online (the “Website”). This Cookie Policy explains how we use cookies, your choices regarding these technologies, and how to manage your preferences.

This Cookie Policy should be read in conjunction with our Privacy Policy and Terms of Service. By continuing to use our Website, you acknowledge and agree to the use of cookies as described in this policy.

1. What Are Cookies?

Cookies are small text files that are placed on your device (computer, smartphone, or tablet) when you visit a website. Cookies help websites recognize your device and store information about your preferences or past actions. Similar technologies include web beacons, pixels, local storage, and other tracking technologies.

Types of Cookies by Duration:

• Session Cookies: Temporary cookies that expire when you close your browser
• Persistent Cookies: Cookies that remain on your device for a set period or until you delete them

2. Types of Cookies We Use

Vote Online uses the following categories of cookies on our Website:

2.1 Strictly Necessary Cookies

These cookies are essential for the operation of our Website and our voter registration services. They enable core functionality such as security, network management, accessibility, and basic navigation. Without these cookies, you may not be able to use certain features of our Website, including our voter registration tools.

These cookies do not require your consent as they are necessary for the Website to function properly.

• Examples include:
  • Authentication and session management for voter registration submissions
  • Security features and fraud prevention
  • Load balancing and website stability
  • State-specific form functionality

2.2 Analytical/Performance Cookies

These cookies collect information about how visitors use our Website, including which pages are visited most often, how users navigate through our voter registration process, and whether visitors encounter errors. This information helps us improve how our Website works, make our voter registration tools more effective, and better understand user needs.

All information collected by these cookies is aggregated and anonymized. We use this data solely to improve our nonpartisan voter registration services.

• Examples include:
  • Google Analytics and similar analytics platforms
  • Website traffic analysis
  • User experience testing and optimization
  • Voter registration tool completion rates (anonymized)
  • Error tracking and bug identification

2.3 Functionality Cookies

These cookies allow our Website to remember choices you make (such as your state of residence, language preference, or form auto-fill preferences) and provide enhanced, personalized features. They help make your experience more efficient when using our voter registration tools.

• Examples include:
  • State selection and residence preferences
  • Language and regional settings
  • User interface preferences
  • Form field memory (not including sensitive voter registration data)
  • Accessibility settings

2.4 What We Do NOT Use

Vote Online does NOT use:

• Targeting or advertising cookies
• Retargeting cookies
• Behavioral advertising cookies
• Social media advertising pixels
• Any cookies related to political advertising or candidate promotion

As a nonpartisan 501(c)(3) nonprofit organization, we do not use cookies for political advertising, candidate promotion, or any partisan purposes. We do not sell or share your information for advertising purposes.

3. Third-Party Cookies

We work with limited, trusted third-party service providers who may place cookies on your device to help us provide and improve our voter registration services. These may include:

• Analytics providers (e.g., Google Analytics) to understand website usage
• Website hosting and infrastructure providers for essential website functionality
• Security providers to protect against fraud and ensure data security

These third parties have their own privacy policies and cookie policies, which we encourage you to review. We carefully vet all third-party providers to ensure they align with our commitment to user privacy and nonpartisan service.

Important: We do not share your voter registration information with third-party advertisers or data brokers. Third-party cookies on our site are used solely to support our nonpartisan voter registration mission.

4. Specific Cookies We Use

Below is detailed information about the specific cookies used on our Website:

Cookie Name	Provider	Type	Purpose	Duration
_ga	Google Analytics	Analytical	Distinguishes unique visitors and tracks website usage	2 years
_gid	Google Analytics	Analytical	Distinguishes unique visitors	24 hours
_gat	Google Analytics	Analytical	Used to throttle request rate	1 minute
vote_session	Vote Online	Strictly Necessary	Maintains your session during voter registration	Session
state_preference	Vote Online	Functionality	Remembers your state selection	30 days
language_pref	Vote Online	Functionality	Stores your language preference	1 year
security_token	Vote Online	Strictly Necessary	Protects against CSRF attacks	Session

Note: This list represents our current cookie usage. We may update this list as our services evolve, and will update this Cookie Policy accordingly.

5. Your Rights and Choices

5.1 Browser Controls

You may refuse or accept cookies from our Website at any time by activating settings on your browser. Most browsers automatically accept cookies, but you can modify your browser settings to decline cookies if you prefer.

Please note: If you choose to decline Strictly Necessary Cookies, some parts of our Website may not function properly, and you may not be able to complete voter registration through our platform.

• For information about managing cookies in popular browsers:
  • Google Chrome: Settings > Privacy and security > Cookies and other site data
  • Mozilla Firefox: Settings > Privacy & Security > Cookies and Site Data
  • Safari: Preferences > Privacy > Cookies and website data
  • Microsoft Edge: Settings > Cookies and site permissions > Manage and delete cookies

5.2 State Privacy Rights

If you are a resident of California, Virginia, Colorado, Connecticut, Utah, Montana, Oregon, Texas, Delaware, Iowa, Indiana, Tennessee, Maryland, Minnesota, New Jersey, New Hampshire, Nebraska, Kentucky, Rhode Island, or other states with comprehensive privacy laws, you may have additional rights including:

• Right to Know: Request information about the personal information we have collected about you, including through cookies
• Right to Delete: Request deletion of personal information we have collected from you, subject to certain exceptions
• Right to Opt-Out: Opt out of the sale or sharing of your personal information (Note: Vote Online does not sell personal information)
• Right to Correct: Request correction of inaccurate personal information
• Right to Non-Discrimination: Exercise your privacy rights without receiving discriminatory treatment

5.3 Do Not Sell or Share My Personal Information

Vote Online does NOT sell or share your personal information for advertising or commercial purposes. We are a nonpartisan 501(c)(3) nonprofit organization committed to protecting your privacy.

However, if you wish to exercise your opt-out rights under applicable state laws, you may:

• Adjust your cookie preferences through our Cookie Preference Center (available on our website)
• Email us at [email protected]
• Contact us using the information in Section 12 below

5.4 Global Privacy Control (GPC)

We recognize and honor Global Privacy Control (GPC) signals. If your browser or device transmits a GPC signal, we will treat it as a valid request to opt out of any non-essential cookies and any sharing of personal information as required by applicable state privacy laws.

5.5 Analytics Opt-Out

To opt out of Google Analytics specifically, you can:

• Install the Google Analytics Opt-out Browser Add-on: https://tools.google.com/dlpage/gaoptout
• Use our Cookie Preference Center to disable analytical cookies

6. Cookie Retention and Expiration

Except for Strictly Necessary Cookies, which persist only as long as necessary for security and essential functionality, cookies will expire according to the durations specified in Section 4 above.

• Session cookies expire when you close your browser
• Persistent cookies expire according to their specified duration or when you manually delete them

We regularly review our cookie usage and retention periods to ensure we only retain cookies for as long as necessary for their intended purpose and to comply with applicable legal requirements.

7. Cookies and Children’s Privacy

Our Website offers pre-registration pledge services for individuals under 18 who are not yet eligible to vote but wish to pledge to register when they become eligible. We take special care with information from minors:

• We comply with the Children’s Online Privacy Protection Act (COPPA) for users under 13
• Cookies used during the pledge process are minimal and strictly functional
• We do not use targeting or advertising cookies for any users, including minors
• Parents or guardians can request deletion of their child’s pledge information and associated cookie data at any time by contacting [email protected]

For individuals under 13, we require verifiable parental consent before collecting any personal information, including through cookies that collect personal data.

8. How Cookies Support Our Voter Registration Mission

Our use of cookies directly supports Vote Online’s nonpartisan mission to make voter registration accessible to all Americans:

• Strictly Necessary Cookies enable the secure submission of voter registration applications to state officials
• Analytical Cookies help us understand where users encounter difficulties, allowing us to improve the registration experience
• Functionality Cookies make the registration process more efficient by remembering user preferences

We use cookies solely to improve our services and never for political advertising, candidate promotion, or partisan purposes.

9. Data Security

We implement industry-standard security measures to protect information collected through cookies:

• Encrypted transmission of data (SSL/TLS)
• Secure storage with access controls
• Regular security assessments
• Limited employee access to cookie-related data

For more information about our security practices, please see our Privacy Policy.

10. Updates to This Cookie Policy

We may update this Cookie Policy from time to time to reflect changes in our cookie usage, technology, legal requirements, or our services. Any changes will be posted on this page with an updated “Last Updated” date at the top.

We encourage you to review this Cookie Policy periodically to stay informed about how we use cookies. Material changes will be communicated through a prominent notice on our Website or by email if we have your email address on file.

Your continued use of our Website after changes are posted constitutes acceptance of the updated Cookie Policy.

11. Relationship to Other Policies

This Cookie Policy should be read together with:

• Our Privacy Policy (which provides comprehensive information about how we collect, use, and protect your personal information)
• Our Terms of Service (which govern your use of our Website and voter registration services)

In the event of any conflict between this Cookie Policy and our Privacy Policy or Terms of Service, the Privacy Policy and Terms of Service shall prevail.

12. Contact Us

If you have any questions, concerns, or requests regarding this Cookie Policy or our use of cookies, please contact us:

Vote Online Inc.
Email: [email protected]
Website: https://vote.online/contact

We will respond to your inquiry within 30 days.

For privacy-related requests, including exercising your state privacy rights, you may also use the contact information above.

13. Consent and Acknowledgment

By continuing to use our Website after reviewing this Cookie Policy, you acknowledge that you have read and understood this policy and consent to our use of cookies as described herein, subject to your right to adjust cookie preferences and opt out of non-essential cookies.

For essential cookies necessary for voter registration functionality, your use of our voter registration services constitutes acknowledgment that these cookies are necessary for the service you have requested.